Section .0400 of Administrative Rules

SECTION .0400 – EDUCATION

21 NCAC 68 .0401 EDUCATION APPROVAL POLICY

(a) The Certification Board shall approve educational events for professional certification or certification renewal. One certified hour is defined as one contact hour of participation in an organized education experience under sponsorship approved in accordance with these rules.

(b) The Certification Board shall review and approve all education used to meet the certification requirements.

(c) Approval may be requested by an individual applicant or by a sponsor or presenter. If the sponsor does not obtain credit from the Certification Board, the individual participants shall be responsible for supplying all of the required information for each session at the time of request for certification, recertification, or conversion. The Standards and Credentials Committee shall review requests once monthly.

(d) To insure a determination of a request prior to the date of presentation, sponsors, presenters, or individuals shall submit requests 45 days prior to opening day of the event.

History Note: Authority G.S. 90-113.30; 90-113.37; 90-113.40; Eff. August 1, 1996. 21 NCAC 68 .0402 GENERAL GUIDELINES

(a) The guidelines set forth in this section shall apply to each approval request for obtaining credit for didactic and academic hours for course, curricula, and training events held January 1, 1987 or thereafter.

(b) The following information and standards shall be required:

(1) Title of course, date, location, sponsor (individual or organization), and whether it shall be held only once or periodically;

(2) The name of the presenter(s) and a resume outlining his or her expertise in the subject area and content of the session;

(3) A sufficient description of the contents of a track, course, seminar, or other unit of academic pursuit and the type of credit hours being requested to indicate if it is substance abuse specific or general skill building;

(4) An agenda reflecting the breakdown of time including a 15 minute break for every two hours of education and amount of time allowed for meals;

(5) Each application for training approval may include a copy of the objective evaluation tool to be used;

(6) The summary of evaluations may be submitted to the Board within 45 days following the program date(s).

(c) The Certification Board shall have the right to review programs by sending a Certification Board member or designee to monitor the event or a portion of the event. When fulfilling
this quality assurance role, the designated person shall present a letter of introduction to the presenter.

(d) Certification hours shall be awarded only for actual hours attended.

(e) Certificates shall not be released until the event ends and they shall be modified to reflect actual hours completed. (f) Providers of Board approved events shall be required to document attendance at individual events for schools, courses, curricula and conferences.

(g) Event sponsors shall maintain attendance and evaluation records for no less than three years.

(h) Training approved by International Certification and Reciprocity Consortium (ICRC) member boards shall be accepted with documentation of completion.

History Note: Authority G.S. 90-113.30; 90-113.37; 90-113.40; Eff. August 1, 1996. 21 NCAC 68 .0403 EMPLOYER INSERVICE EVENT

(a) An employer inservice event shall be a training session that shall be provided by the applicant’s employer for the purpose of professional certification and it shall be approved by the Board for this purpose as with other training events. (b) An applicant’s military employment shall be considered inservice training.

History Note: Authority G.S. 90-113.30; 90-113.37; 90-113.40; Eff. August 1, 1996.

21 NCAC 68 .0404 CREDIT DENIAL OR LIMITATION

(a) Credit shall not be given for the following:

(1) Presentations given by banquet speakers unless the content meets the requirements described in this Section;

(2) One’s own case presentation required for certification; or (3) Registration time.

(b) The Board shall revise or rescind credit hours if information is received documenting that a previously approved event was not presented as it was approved.

History Note: Authority G.S. 90-113.30; 90-113.37; 90-113.40; Eff. August 1, 1996. 21 NCAC 68 .0405 SPONSOR GUIDELINES

(a) Sponsors or presenters shall submit requests for approval prior to the event and shall allow the Board 45 days for review and approval. Requests by sponsors or presenters postmarked after the event has taken place shall not be reviewed or approved by the Board, but shall be returned. Documentation of the event attendance shall then be submitted by each individual at the time request is made for certification or recertification or conversion.

(b) All approvals from the Board shall be in writing and shall include the event approval number.

(c) Sponsors shall be responsible for providing a certificate of attendance which includes the approval number and number of approved education hours.

(d) Any event given on a recurring basis, as in the example of college courses, may be given approval on a yearly basis.

Renewal of credit approval shall be based on submission of a letter by the sponsor or presenter documenting no change in course content. Any changes in content or method shall be submitted for review and approval in order to maintain prior approval. When changes have been made in content, method or agenda, the fee shall be the same as for a new event.

(e) Fees for (1) (2) (3) (4) (5) (6)

review and approval of events:

For 1-10 hours of instruction the Board shall impose a fee of twenty-five dollars ($25.00);

For 11-20 hours of instruction the Board shall impose a fee of fifty dollars ($50.00);

For 21-30 hours of instruction the Board shall impose a fee of seventy-five dollars ($75.00);

For 31-40 hours of instruction the Board shall impose a fee of one hundred dollars ($100.00);

For 41-50 hours of instruction the Board shall impose a fee of one hundred twenty-five dollars ($125.00);

For 51-100 hours of instruction the Board shall impose a fee of one hundred fifty dollars ($150.00).

(7) History Note:

For greater than 100 hours of instruction the Board shall impose a fee greater than one hundred fifty dollars ($150.00) and those additional charges shall be imposed in incremental amounts as set forth in Subparagraphs (e)(1) through (6) of this Rule, not to exceed three hundred dollars ($300.00).

Authority G.S. 90-113.30; 90-113.37; 90-113.38; 90-113.40; Eff. August 1, 1996.
21 NCAC 68 .0406 PROCEDURES FOR APPROVAL OF SELF-STUDY COURSES
(a) Self-study courses may be submitted for approval for certification and recertification hours.

(b) A copy of all documents including test and documentation of completion shall be submitted with the application. (c) No more than 50% of hours may be credited through self- study programs.

(d) Self-study courses may not be repeated for credit.

(e) A fee of one hundred fifty dollars ($150.00) shall be submitted for each course by the vendor for pre-approval by the Board. Pursuant to G.S. 90-113.39, approval is for one year from the date the Certification Board approves the application.

(f) Self study approved by IC&RC/AODA, Inc. member boards and organizations granted deemed status shall be accepted with documentation of completion.

History Note: Authority G.S. 90-113.30; 90-113.37; 90-113.38; 90-113.39; 90-113.40; Eff. August 1, 1996; Amended Eff. April 1, 2003.

21 NCAC 68 .0407 APPLICANT GUIDELINES

(a) After January 1, 1985, to gain credit for an applicant’s education for certification, recertification or conversion, the applicant shall provide the event approval number and proper documentation of attendance which includes:

(1) Certificate of attendance; or
(2) Training cards or sheets signed by a sponsor or presenter.

(b) Documents not acceptable to establish that an applicant has received continuing education are as follows:

(1) Canceled checks;

(2) Receipts;

(3) Letters from supervisors who were non-participants in the course; or

(4) Program schedules.

(c) If the sponsor failed to obtain approval for an event, the applicant shall be responsible for supplying the required information for each session as stated in Rule .0402 of this Section.

(d) To gain credit for didactic or academic hours of continuing education events held prior to January 1, 1985, the following standards apply:

(1) The Board shall accept education previously approved by the former N.C. Alcoholism Certification Board and N.C. Drug Abuse Professional Certification Board.

(2) Events held between January 1, 1980 and December 31, 1984 shall include all of the information required pursuant to Rule .0402 of this Section, except the resume of the presenter.

(3) Events held prior to January 1, 1980 may be approved if a description of the material, method, number of hours and presenter’s name is provided by the applicant.

(e) It is the responsibility of the individual applicant to put together a package of hours in accordance with criteria contained herein. Sixty hours of education shall be completed within the two years immediately prior to request for certification or recertification or conversion. There shall be no time frame on the remaining required hours for certification, to include conversion.

(f) Inservice events shall be identified as such.

(g) If a page of material is received from the applicant which does not comply with the above requirements, it shall be returned to the applicant.

(h) Request for approval shall be mailed to the Board.

History Note: Authority G.S. 90-113.30; 90-113.33; 90-113.37; 90-113.40; Eff. August 1, 1996.

END OF SECTION 4