Training Approval Process – Requirements & General Information

REQUIREMENTS & GENERAL INFORMATION

PLEASE READ PRIOR TO COMPLETING AND SUBMITTING AN APPROVAL REQUEST FORM:
While use of the online Training Approval Request Form is the quickest and easiest way to have a course approved, we are aware that firewall updates at many businesses/agencies have made it impossible for some people to submit their requests through the website.  If you submit a request and do not receive an acknowledgment indicating that your request has been successfully submitted, and/or do not receive an emailed invoice within 3-5 business days, we likely did not receive your request.  You may email Donna Strickland ([email protected]) to request an alternative method for submitting your request in these cases.  Before making a request for an alternative method, please make sure that you are submitting your request directly from the current Training Approval Request Form on the website (the link is at the bottom of this page) and are not using an old link or old form.

  • Awarded Hours In-person training courses and live, interactive webinars longer than two (2) hours must include an agenda that is broken down by time and includes breaks.  There must be a 15-minute break scheduled for every two (2) hours of training/class time.  Credit is only given for actual training/class time; no time is awarded for breaks, meals, or registration.
  • Contact InformationThe name, phone number and email address of the person listed on the approval request as the contact person is the same information that will be listed as the contact details for people who want to register for the class if the training is posted on the Board’s website.  This is also the person to whom the invoice and approval information will be sent.
  • PresentersIf a presenter is NOT (a) credentialed with the Board or (b) listed in the drop-down menu in the presenter section of the approval request form, you need to submit a resume/bio/CV.  If they ARE (a) credentialed with the Board or (b) listed in the drop-down menu in the presenter section of the approval request form, you do not need to submit a resume/bio/CV as we already have theirs on file.  Always check the drop-down menu, as well as the presenter’s credentials, before uploading a resume/bio/CV.  The credentials awarded by the Board are CADC (formerly CSAC), CADC-I, LCAS, LCAS-A, CCS, CSI, CCJP and CPS (formerly CSAPC).
  • Post-approval Changes: You are required to submit all required documents/information with the initial Training Approval Request Form.  Please do not submit requests that are incomplete.  The Board reserves the right to assess additional processing fees for changes or additions made to a submission following original invoicing and / or approval.
  • Approval Timeline:  Training approval requests must be submitted before the training has occurred.  Submissions received after the event has taken place will not be reviewed.  Typical turn-around time for an approval is 2-3 weeks after payment has been received, however, during peak request time, approval can take up to 45 days.
  • CertificatesTraining certificates must be given to attendees upon completion of the course.  The certificate needs to include the attendee’s name, course title, date, approval code, approved hours, presenter’s name (unless it is a multi-faculty presentation), sponsoring organization information, and have a signature on it.  Slides, such as in PowerPoint and Publisher, that the attendees create themselves are not acceptable.  We cannot accept an editable document as proof of attendance.
  • Approval AuthorityThe Board has the authority to approval educational events for professional credentialing.  Presenter(s) resumes are reviewed to verify that the presenter has a background in the topic(s) they are presenting, however the presenter is not “Board approved”.  While there are best practices for record retention and legally binding aspects that any responsible training provider should take and abide by (for example, not sharing credit card information used for payment by a participant), the Board does not dictate what internal protocols providers/sponsors must follow.  
  • Fees:  Training approval codes are valid for one year from the date of issuance.  Fees are based upon the total number of hours for the course.  
    • 1-10 hours – $25
    • 10-20 hours – $50
    • 20-30 hours – $75
    • 30-40 hours – $100
    • 40 hours and up – $125

Instructions for Completing a Training Approval Request Form

Training Approval Request Form (Use this form for ALL approval requests including in-person, interactive webinars, and traditional online courses.)